This role will be based in Manila, and will provide full administrative support to the regional offices in Manila, Singapore & Sydney.
Key tasks and responsibilities include:
Coordinate travel arrangements for Manila, Singapore & Sydney offices.
Schedule and monitor conference room booking.
Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists and related material, preparation and distribution of documentation and invitations, support for Webinars, and liaison and follow-up with team members through to completion of event.
Process invoices and expense claims.
Coordination of relocation and temporary accommodation arrangements.
Liaise with regional team members on day-to-day administrative matters.
Distribute internal news and memos, and maintain email groups.
Maintain and process employee security cards.
Provide administrative support and cover for team members.
Facilities repairs & maintenance
Manage outsourced staff for security & utility
Liaise with building management
Health & Safety coordination
SalesForce e-signature tracking
Other ad hoc projects and duties as advised by reporting manager.
Minimum Degree holder, and/ or with at least three years’ proven relevant working experience in a multi-national organization.
Able to work independently, and is a team player, with excellent interpersonal skills.
Detail-oriented, with excellent organizational skills and a strong sense of job ownership.
Adaptable, proactive, and possess a positive attitude and work ethics.
Proven track-record of meeting tight deadlines.
Able to multi-task and is results-driven.
Must be proficient in spoken and written English and other Asian language an advantage.
Advanced skills in Microsoft Word, Excel, Powerpoint, Outlook, and Internet.
Willing to learn and apply new or revised systems and work-flows.
Familiar with event organizing preferred.
Familiar with hotel and travel arrangements; an advantage.
Flexible with working hours to meet deadlines for tasks and projects.