ISS is currently seeking an Administrative Assistant to join our Corporate Services team in Manila.
Coordinate travel arrangements.
Provides administrative support for Manila office for approximately 500 staff and some operations that are on a mid or night shift schedules.
Process, verify and upload of invoices in accordance with the internal policies & procedures.
Schedule and monitor conference room bookings.
Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists and related material, preparation and distribution of documentation and invitations and liaison and follow-up with team members through to completion of event.
Coordination of relocation and temporary accommodation arrangements.
Liaise with Manila team members on day-to-day administrative matters.
Maintain contract file and list for vendors.
Provide administrative support and cover for team members.
Oversee daily operations including maintenance and upkeep of the facilities.
Maintain the inventory of stocks and replenishment of office and pantry supplies.
Provide back up support for the reception desk.
Other ad hoc projects and duties as advised by reporting manager.
Minimum Degree holder, and/ or with at least 1 year proven relevant working experience in a multi-national organization.
Able to work independently, and is a team player, with excellent interpersonal skills.
Detail-oriented, with excellent organizational skills and a strong sense of job ownership.
Adaptable, proactive, and possess a positive attitude and work ethics.
Proven track-record of meeting tight deadlines.
Able to multi-task and is results-driven.
Must be proficient in spoken and written English
Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet.
Willing to learn and apply new or revised systems and work-flows.
Familiar with event organizing preferred.
Familiar with hotel and travel arrangements an advantage.
Flexible with working hours to meet deadlines for tasks and projects.
Ability to work with highly confidential information.