Institutional Shareholder Services, Inc.

Administrative Assistant

PH-Makati City
Job ID
2017-1560
Category
Administrative/Clerical

Overview

ISS is currently seeking an Administrative Assistant to join our Corporate Services team in Manila.

Responsibilities

  • Coordinate travel arrangements.
  • Provides administrative support for Manila office for approximately 500 staff and some operations that are on a mid or night shift schedules.
  • Process, verify and upload of invoices in accordance with the internal policies & procedures.
  • Schedule and monitor conference room bookings.
  • Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists and related material, preparation and distribution of documentation and invitations and liaison and follow-up with team members through to completion of event.
  • Coordination of relocation and temporary accommodation arrangements.
  • Liaise with Manila team members on day-to-day administrative matters.
  • Maintain contract file and list for vendors.
  • Provide administrative support and cover for team members.
  • Oversee daily operations including maintenance and upkeep of the facilities.
  • Maintain the inventory of stocks and replenishment of office and pantry supplies.
  • Provide back up support for the reception desk.
  • Other ad hoc projects and duties as advised by reporting manager.

Qualifications

  • Minimum Degree holder, and/ or with at least 1 year proven relevant working experience in a multi-national organization.
  • Able to work independently, and is a team player, with excellent interpersonal skills.
  • Detail-oriented, with excellent organizational skills and a strong sense of job ownership.
  • Adaptable, proactive, and possess a positive attitude and work ethics.
  • Proven track-record of meeting tight deadlines.
  • Able to multi-task and is results-driven.
  • Must be proficient in spoken and written English
  • Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet.
  • Willing to learn and apply new or revised systems and work-flows.
  • Familiar with event organizing preferred.
  • Familiar with hotel and travel arrangements an advantage.
  • Flexible with working hours to meet deadlines for tasks and projects.
  • Ability to work with highly confidential information.

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